Tips for improving your productivity with Google Drive and other cloud services

The instrument Google Drivethe data storage service of Googleallows you to create, save, work and send files of different formats to the cloud.

Since the beginning of the pandemic and teleworking, there are more and more files that we send or share: recorded class files, saved zoom documents, creation of content in audiovisual format, among others.

That’s why we preserve our large files and be able to share them, We need to optimize Google Drive productivity. Here we share some tips to do it successfully.

Tips for improving your productivity with Google Drive and other cloud services

Servers continuously launch new service proposals. Here we tell you four key topics to improve your productivity on Google.

1. Attach files stored in Google Drive to Gmail

It may happen that you want to share files larger than 25 GB, and when you want to add them as attachments, Your Gmail account doesn’t allow this because it exceeds its capacity.

That’s why, to attach larger files, in Gmail you will find a function to attach files from Drive.

In the bottom bar, click on the Google Drive iconthere you select the file you want to share, which will be shared as “Link Drive” or “Attachment”. Those shared as attachments are those that do not exceed 25 GB. Those who exceed this capacity, They will be shared as a link that will direct the recipient to Google Drive.

Remember that to share a Drive file you must first upload it to a folder in your Drive. If you don’t have this tool, it’s very simple: you create a Gmail email and your Drive account is automatically generated for uploading and sharing files both online and offline.

2. Back up your cell phone

If you want to save your files, photos, videos and not lose them in case your mobile phone is stolen or lost, you can make a backup via Google Drive. What you need to do is go to Google Drive, then Settings. Over there Press “Backup”. Remember that you must always do it from your mobile phone.

Since the process can take several hours, it is best to do it at night. Additionally, your phone must have Wi-Fi set up and left to charge.

3. Edit shared files from Google Drive

The file you want to edit does not need to be a .doc. Today you can edit Excel or Word files directly from Google Drive.

What you should do is enter Google Driveat choice of “Shared with me”. Inside the file you will find in the bar “Activity”, the “Insert” icon.. Click there and then on “Elements of Creation” It’s inside “Meeting Notes”. This way you can make changes to the files online, which will be saved automatically.

They will be seen by anyone who shared the file with you Google Drive.

4. Edit files offline

Google Drive It also allows you to edit files in offline format. What you need to do is insert the file Guide It’s inside Placementset the option “Offline Sync”.

Always to edit those files You log in to Google Chrome with your user profile and not in incognito mode. And you must have space on your device to store the file you want to edit. Once you connect again, the changes you make offline will be reflected in the document, updating automatically.